MTC wants to ensure you are always aware of your privacy rights as a student here at Midlands Technical College (MTC). There are times when your Personally Identifiable Information (PII) may be disclosed, and you should understand under which circumstances the disclosure of your PII is allowed.
The Family Educational Rights and Privacy Act (FERPA) of 1974, as amended, prescribes the conditions under which information about students can be disclosed. It is the policy of MTC to follow those guidelines to protect the privacy of our students. The following student rights are covered by the act and afforded to all eligible MTC students:
- The right to inspect and review information in the student's educational records.
- The right to request amendment of the contents of the student's educational records if they are believed to be inaccurate, misleading or otherwise in violation of the student's privacy or other rights.
- The right to prevent disclosure without consent, with certain exceptions, of PII from the student's informational records.
- The right to secure a copy of the college's policy.
Each of these rights, with any limitations or exceptions, is explained in the college's policy and procedure statements (Policy 1.7 and Procedure 1.7.2), which may be received from the Office of the Registrar.
Directory - Personally Identifiable Information
The college may disclose Directory Information in accordance with the provisions of the act without written consent of an eligible student, unless that student requests in writing that such information not be disclosed.
Directory Information may be disclosed for any student for any purpose, at the discretion of the college, unless a written request for nondisclosure is on file. The following items are designated as Directory Information here at MTC: name, address, telephone listing, enrollment, dates of attendance, photos, video, participation in officially recognized activities and sports, weight and height of members of sports teams, the most recent previous institution attended, major field of study, and degrees and awards received.
Students who wish to request nondisclosure of the above items may indicate this by contacting the Office of Student Records.
Non-Directory - Personally Identifiable Information
The college may also disclose Non-Directory information in accordance with the provisions of the act without written consent of an eligible student. Examples of Non-Directory PII include but are not limited to: birth date, citizenship, disciplinary status, enrollment status (full time, half time, etc.), ethnicity, gender, grades/exam scores, grade point average (GPA), marital status, progress reports, student I.D., test scores (e.g., SAT, GRE, etc.), religious affiliation, veteran status, etc. A student’s Non-Directory PII may be disclosed:
- To other MTC officials, who the school has determined to have legitimate educational interests.
- To officials of another school where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student’s enrollment or transfer.
- To authorized representatives of the U. S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or State and local educational authorities, such as a State postsecondary authority that is responsible for supervising the college’s State-supported education programs.
- In connection with financial aid to determine eligibility or to enforce the terms and conditions of the aid.
- To organizations conducting studies for, or on behalf of, the school, in order to: (a) develop, validate, or administer predictive tests; (b) administer student aid programs; or (c) improve instruction.
- To accrediting organizations to carry out their accrediting functions.
- To parents of an eligible student if the student is a dependent for IRS tax purposes.
- To comply with a judicial order or lawfully issued subpoena.
- To appropriate officials in connection with a health or safety emergency.
- To the general public, the final results of a disciplinary proceeding, subject to the requirements of the act if the college determines the student is an alleged perpetrator of a crime of violence or non-forcible sex offense and the student has committed a violation of the school’s rules or policies with respect to the allegation made against the student.
- To parents of a student regarding the student’s violation of any Federal, State, or local law, or of any rule or policy of the school, governing the use or possession of alcohol or a controlled substance if the school determines the student committed a disciplinary violation and the student is under the age of 21.