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Midlands Technical College
Student Financial Services
Federal Work-Study Student Orientation
The Federal Work-Study (FWS) program provides part-time employment for students to help meet their educational expenses while enrolled. The program encourages community service work and work related to the student's course of study. Students are allowed to work an average of 15 to 20 hours per week. Student work hours are assigned according to the amount of the total FWS award, the student's class schedule and the student's academic progress. FWS positions can be on or off campus. The total FWS award depends on the time of application, the level of need and the availability of funds. Students are paid by the hour and hourly rates vary according to the position held.
TERMS OF EMPLOYMENT
To maintain FWS eligibility, Students must always be in "good financial aid standing". It is very important that you familiarize yourself with the "Satisfactory Academic Progress" (SAP) requirements set by Student Financial Service (SFS) in accordance with federal regulations at: http://www.midlandstech.edu/sfs/SAP2.html. If the FWS award is cancelled due to Satisfactory Academic Progress status (SAP), it is not automatically reinstated. If you receive notification from the Student Financial Services (SFS) office that you are not meeting academic progress, you must stop work immediately. The FWS award is not guaranteed during your entire enrollment at the College but will be offered to students who have a financial aid application file complete date, are in good financial aid standing and have unmet need according to federal regulations.
Work-study contracts are known as "Referrals". You must have a signed Referral on file in the FWS office prior to starting work. The Referral start date may vary but the end date of all Referrals is the last day of class for the current semester. Any work done beyond that date will not be approved for payment. Any change to these dates must be approved by your supervisor and the work-study coordinator in advance.
To the maximum extent possible, students are placed in jobs that complement or reinforce their educational or career goals. You could be assigned to work on-campus in one of the College departments, off campus at one of the contracted non-profit agencies or as a tutor under the guidelines of the America Reads Program. FWS funds can only be used for positions approved by the Midlands Technical College Work-Study Staff.
In the interest of health and safety, shoes that cover the length of the foot and shirts that cover the chest are required of all students. All students are required to dress in a manner that is considered appropriate for the workplace. Some academic programs require specific dress or uniforms consistent with employment practices in the field of study. This information is included in academic program guides or on class syllabi. Preferred work attire should be discussed with your supervisor.
Upon completion of an employment packet, eligible students are given job referral forms for job placement based on information obtained from their FWS application and a job description for the listed job. The job referral form will list the hiring department/agency, the address and supervisor's name and contact number. It is the responsibility of the student to schedule interviews for employment. The job referral form must be returned to the FWS Office within ten business days of receipt. Failure to do so will cancel the FWS award. When notification of intent to hire is received by the FWS Office, the FWS Coordinator will complete the FWS Referral. The award may be reduced or cancelled if you receive additional financial assistance (grants, scholarships or loans) during the academic year that places you in an over award status. Over awards occurs when the total of all awards a student receives exceeds their Cost of Attendance (COA) http://www.midlandstech.edu/sfs/cost.html. You are also encouraged to view the status of your award online at mymtc.midlandstech.edu.
Due to federal regulations, students cannot work during scheduled class times. A work schedule must be submitted to the FWS office with your signed Referral. The schedule should not conflict with scheduled class times and you must allow "travel time" from your class to your work site. If your class has been cancelled or dismissed early, you cannot report to work before your scheduled time. Work schedules cannot be revised based on class withdrawal. Any change to your work schedule must be submitted to the FWS office by your supervisor. A work schedule is required for each semester you receive work-study funds. Students are allowed to work a daily maximum of 7.5 hours with the following stipulations:
- A 30 minute break must be taken if you work 7.5 consecutive hours
- You cannot exceed the weekly total of hours allotted
- These hours cannot be worked during a scheduled class time
- Students are not allowed to work on school assignments while on the job
- Work-site equipment cannot be used by student employees for personal gain
In addition to work time violations, student employment can be terminated immediately by the FWS staff for the following reasons:
- The student has earned the total amount awarded for the semester before the end of the term.
- The student has been suspended from Midlands Technical College (MTC) academically or from the financial aid program.
- The student is not making satisfactory academic progress per regulations.
- Complete withdrawal from College.
- Falsifying time sheets. (Random audits of time reported and actual class time are performed periodically by the FWS staff.)
- Theft, destruction, damage or misuse of department/MTC property.
- Disclosure of confidential information to an unapproved party.
Students can also be terminated by the FWS supervisor for the following reasons (not all inclusive):
- Job abandonment (three consecutive days where the employee has not called or reported to work.) Also, failure to report to work at assigned times or notify supervisor may result in termination
- Violation of job site rules and regulations.
- Poor job performance.
When a student accepts a job assignment, it is expected that the student will stay on the job for the entire award period. If a transfer is requested and approved, an evaluation of the student's performance must be completed and submitted to the FWS Coordinator's office on the Beltline Campus.
Students are paid on the 15th of each month based on actual hours worked as reported on their timesheet. As a FWS student, you may take advantage of the banking feature on your Higher One account at www.mtcdebitcard.com which is provided by MTC at no cost to you. All payment preferences information must be submitted to the Payroll Department, Reed Hall, located on Airport Campus. Failure to submit these documents in a timely manner may affect your pay. Do not use the on-line "Direct Deposit Authorization" form for making your preference because it is not designed for FWS payroll disbursements. Timesheets are submitted electronically and due dates are indicated on each month. Failure to submit signed timesheets to your supervisor for approval by the due date may also cause your pay to be delayed. Timesheets submitted after the due date will be processed for the following pay period. Instructions for logging into Web Time Entry (WTE) to record your work time will be provided to you by the FWS Coordinator. It is strongly recommended that you enter your work time daily to avoid any end of month problems. Do not enter "anticipated" work time, only time that you have actually worked.
The FWS Program will not pay for invalid work hours and you cannot make-up "missed" time on the following month's work documentation regardless of the reason for the reduced hours. Paper corrections to an approved electronic timesheet will not be accepted. If you completely withdraw from the College, you will lose your FWS eligibility and must stop work immediately. Please contact the Office of Student Financial Services prior to reducing your enrollment to make sure you understand the impact to your financial aid awards.
*FWS pay is taxable income and may affect other funded income that you are receiving.
*The Fair Labor Standards Act of 1938, as amended, prohibits employers (including educational institutions) from accepting voluntary services from any paid employee. Therefore, FWS students will only be paid for hours that have been verified as being valid work hours per FWS regulations.
Students injured while performing listed job duties can report this injury to the College's Benefits Coordinator who in turn will report the injury to Compendium Insurance Company. The injury must be documented by the FWS supervisor or alternate supervisor.
**Due to FERPA regulations, this office will not respond to inquiries for work sites and job/class schedules by third parties. Calls will not be transferred to your assigned work site for this purpose.
FWS APPLICATION PACKET
Federal Work-Study Employment Application
Click here for FWS Application Instructions
*Employment Eligibility Form I-9
Only the originals of employment eligibility documents will be accepted.
You must sign this document.
(Please download these forms and submit to the FWS Coordinator)
NOTE: Student Financial Services correspondence will be sent to you by email. Your email account is a free service to students provided by the College. Please check your MyMTC email account often for important financial aid information.