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Congratulations on receiving your Federal Work-Study award.
TERMS OF
EMPLOYMENT
To maintain Federal Work-Study
eligibility, Students must always be in good financial aid standing” to
keep a Federal Work-Study grant. It is very important that you
familiarize yourself with the “Satisfactory Academic Progress
requirements set by Student Financial Service in accordance with federal
regulations at:
http://www.midlandstech.edu/sfs/SAP2.html.
Work-study contracts
are known as “Referrals”. You must have a signed Referral on file in
the FWS office prior to starting work. The Referral start date may vary
but the end date of all Referrals is the last day of class for the
current semester. Any work done beyond that date will not be approved
for payment. Any change to these dates must be approved by your
supervisor and the work-study coordinator in advance.
To the maximum
extent possible, students are placed in jobs that complement or
reinforce their educational or career goals. You could be assigned to
work on-campus in one of the College departments, off campus at one of
the contracted non-profit agencies or as a tutor under the guidelines of
the America Reads Program. Work-Study funds
can only be used for positions approved by the Midlands Technical
College Work-Study Staff.
DRESS CODE
In the interest
of health and safety, shoes that cover the length of the foot and shirts
that cover the chest are required of all students. All students are
required to dress in a manner that is considered appropriate for the
workplace. Some academic programs require specific dress or uniforms
consistent with employment practices in the field of study. This
information is included in academic program guides or on class syllabi.
Preferred work attire should be discussed with
your supervisor.
HIRING
PROCEDURES
Upon completion of an
employment packet, eligible students are given two job referral forms
for job placement based on information obtained from their FWS
application. The job referral form will list the hiring
department/agency, the address and supervisor’s name and contact
number. It is the responsibility of the student to schedule interviews
for employment. The job referral form
must be returned to the Federal Work- Study Office within fourteen
business days of receipt. Failure to do so will cancel the FWS award.
When notification of intent to hire is received by the Federal
Work-Study Office, the Work-Study Coordinator will complete the
work-study Referral. The work-study
award may be reduced or cancelled if you receive additional financial
assistance (grants, scholarships or loans) during the academic year that
places you in an over award status. Over awarding occurs when the total
of all awards a student receives exceeds their Cost of Attendance.
http://www.midlandstech.edu/sfs/cost.html You are also
encouraged to view the status of your award online at
www.midlandstech.edu/mtconline.
Due to federal
regulations, students cannot work during a scheduled class time. A work
schedule must be submitted to the FWS office with your signed
referral. The schedule should not conflict with scheduled class times
and you must allow “travel time” from your class to your work site.
Students cannot work during a scheduled class time. If your class has
been cancelled or dismissed early, you cannot report to work before your
authorized time. Any change to your work
schedule must be submitted to the FWS office. A work schedule is
required for each semester you receive work-study funds.
Students
are allowed to work a daily maximum of 7.5 consecutive hours with the
following stipulations:
- A 30 minute
break must be taken if you work 7.5 consecutively
- You cannot
exceed the weekly total of hours allotted
-
These
hours cannot be worked during a scheduled class time
TERMINATION
In addition to work
time violations, student employment can be terminated immediately by the
FWS staff for the following reasons:
- The student has
earned the total amount awarded for the semester before the end of
the term.
- The student has
been suspended from MTC academically or from the financial aid
program.
- The student is
not making satisfactory academic progress per regulations.
- Complete
withdrawal from College.
- Falsifying time
sheets. (Random audits of time reported and actual class time are
performed periodically by the FWS staff.)
- Theft,
destruction, damage or misuse of department/MTC property.
- Disclosure of
confidential information to unapproved party.
Students can also be
terminated by the FWS supervisor for the following reasons (not all
inclusive):
- Job abandonment
(three consecutive days where the employee has not called or
reported to work.) Also, failure to report to work at assigned
times or notify supervisor may result in termination
- Violation of job
site rules and regulations.
- Poor job
performance.
JOB TRANSFERS
When a student accepts a job assignment, it is expected that the student
will stay on the job for the entire award period. If a transfer is
requested and approved, an evaluation of the student’s performance must
be completed and submitted to the Federal Work-Study Coordinator’s
office on the Beltline Campus.
PAY PROCEDURE
Students are paid on
the 15th of each month based on actual hours worked as
reported on their timesheet. College employees are paid by direct
deposit. If you do not have a checking or savings account, the College
has an agreement with Wachovia Bank that gives employees an opportunity
to open an account at no cost. Contact the FWS Office if you would like
more information on this service. All direct deposit information must
be submitted to the Payroll Department, Reed Hall, on the Airport
Campus. Failure to submit these documents in a timely manner may affect
your pay. Timesheets are due the 1st
The Federal
Work-Study Program will not pay for invalid work hours and you
cannot make-up “missed” time on the following month’s work documentation
regardless of the reason for the reduced hours. If you completely
withdraw from the College, you will lose your FWS eligibility and must
stop work immediately. Please contact the Office of Student Financial
Services prior to reducing your enrollment to make sure you understand
the impact to your financial aid awards. Students cannot work as
College/department contract employees and work-study employees
simultaneously
*The Fair Labor
Standards Act of 1938, as amended, prohibits employers (including
educational institutions) from accepting voluntary services from any
paid employee. Therefore, FWS students will only be paid for hours
**Due to FERPA
regulations, this office will not respond to inquiries for work sites
and job/class schedules by third parties. Calls will not be transferred
to your assigned work site for this purpose.
FWS APPLICATION
PACKET
Federal Work-Study
Employment Application
https://mtconline.midlandstech.edu/WebAdvisor/WebAdvisor.
Click here for
FWS
Application Instructions
Confidentiality
Statement
http://www.midlandstech.edu/sfs/statement.html
*Employment
Eligibility Form I-9
http://www.uscis.gov/files/form/i-9.pdf
Only the originals of employment eligibility documents will be
accepted.
W-4 form
http://www.irs.gov/pub/irs-pdf/fw4.pdf
You must sign this document.
(Please download
these forms and submit to the FWS Coordinator)
You will be given job
referrals upon receipt of the employment application by the Federal
Work-Study staff. You must contact this office within five business
days after receiving the referral to ensure employment. Failure to do
so may result in your award being reallocated.
NOTE: Student
Financial Services correspondence will be sent to you by email. Your
email account is a free service to students provided by the College.
Please check your Campus Cruiser email account often for important
financial aid information. |