Personnel in the Student Records Office assist currently and previously enrolled students in the following ways:
Academic Honors—At the end of each term, Student Records will identify students eligible for the President’s List, Scholars’ List and Part-time Honor Roll and will mail certificates by the fifth week of the following term.
Confidentiality of Records—The Student Records Office is the office authorized to release student information. This office adheres to the Family Educational Rights and Privacy Act (FERPA) regarding release of student information. Students who do not want directory information to be released should contact the Student Records Office and complete a form for nonrelease of directory information. See Release of Student Information.
Drop/Add/Withdrawal—Students must complete a Drop/Add/Withdrawal form to allow the Student Records Office to change class schedules or withdraw students from classes. Web-enabled students may make their own changes online during the published schedule change period.
Enrollment Certifications—Students desiring to have their enrollment certified for previous loans, parental insurance coverage, Department of Social Services requirements or other purposes can have this done at the Student Records Office.
GPA Recalculations for Repeated Courses—Students who repeat 100- or 200-level courses will have the lower grade removed from GPA calculations if both courses have the same course prefix and number automatically. If the repeated course was first taken under a different course prefix and/or course number, the GPA may be manually recalculated if the course is equivalent. In this case the student must complete a repeat course request with the Student Records Office Both courses and grades will remain on the transcript, but the repeated course grade will no longer be calculated into the GPA at Midlands Technical College. Students planning to transfer should be aware that other institutions may recalculate their GPA using all courses completed.
Graduation—Students planning to graduate should obtain a graduation application from the Student Records Office and submit the completed form according to the due dates listed in the college calendar.
MTC Transcripts—MTC transcripts are issued by the Student Records Office at no charge for currently enrolled students or students who have been enrolled during the last year. Students who have not attended within a year of the transcript request date will be assessed a fee of $2.00 for processing and mailing. Transcripts will not be released until all monies owed to the college are paid.
Address Changes—Official changes to addresses are made to a student’s record only through a student’s written or electronic request to the Student Records Office. Address accuracy is essential for student receipt of registration information and other college information, including refund checks. Mail returned to the college may result in a registration hold being placed on the student’s record until the corrected address information is received by the Student Records Office. Address changes do not constitute a change in residency. Requests for residency changes for tuition purposes are made through the Admissions Office.
Name Changes—Official name changes are made through the Student Records Office. To change a student name, one of the following valid legal documents should be attached to the form: birth certificate, court decree, marriage license (last name only) or military identification card.
Probation/Suspension—The Student Records Office notifies students placed on academic probation or suspension by mail sent the next business day after the due date for grades. These letters are mailed at the end of each semester, rather than at the end of each mini semester.
Registration—Registration information is sent to the address on file for each eligible student approximately one week prior to the beginning of each registration period.
Routing a Previous College’s Transcripts—The Admissions Office will route official previous college transcripts for evaluation. Official transcripts are transcripts sent directly from one college to another. Electronic transcript formats are preferred but not required. Students are encouraged to request previous colleges to send official transcripts electronically whenever possible, to expedite transcript evaluation. Unofficial transcripts are used only for admission purposes and are not routed for evaluation. Official transcripts received after enrollment will be routed by the Student Records Office. Approved transfer credit will be noted on the student’s Midlands Technical College record, and a summary report of approved and nonapproved credit is available for viewing at MTC Online.
Verification of Grades/GPA—Students needing to verify grades/GPA for auto insurance, company reimbursement of tuition and other purposes should contact the Student Records Office.