Student Services and Activities
Personnel in the Student Records Office assist currently and previously enrolled students in the following ways:
Academic Honors--At the end of each term, Student Records will identify students eligible for the President's List, Scholars' List and Part-time Honor Roll and will mail certificates by the fifth week of the following term.
Confidentiality of Records--The Student Records Office is the office authorized to release student information. This office adheres to the Family Educational Rights and Privacy Act (FERPA) regarding release of student information. Students who do not want directory information to be released should contact the Student Records Office and complete a form for nonrelease of directory information.
Drop/Add/Withdrawal--Students must complete a Drop/Add/Withdrawal form to change class schedules or withdraw from classes.
Enrollment Certifications--Students desiring to have their enrollment certified for previous loans, parental insurance coverage, Department of Social Services requirements or other purposes can have this done at the Student Records Office.
GPA Recalculations for Repeated Courses--Students who repeat 100- or 200-level courses can have the lower grade removed from GPA calculations by completing a Repeat Course form in the Student Records Office. The course and grade will remain on the transcript, but the grade will no longer be calculated into the GPA at Midlands Technical College. Students planning to transfer should be aware that other institutions may recalculate their GPA using all courses completed.
Graduation--Students planning to graduate should obtain a graduation application from the Student Records Office and submit the completed form according to the due dates listed in the college calendar.
MTC Transcripts--MTC transcripts are issued by the Student Records Office at no charge for currently enrolled students or students who have been enrolled during the last year. Students who have not attended within a year of the transcript request date will be assessed a fee of $2.00 for processing and mailing. Transcripts will not be released until all monies owed to the college are paid.
Name/Address Changes--Official changes to addresses are made to a student's record only through a student's written request to the Student Records Office. Address accuracy is essential for student receipt of grade reports and registration information. Requests for residency changes for tuition purposes are made through the Admissions Office.
Probation/Suspension--The Student Records Office notifies students placed on academic probation or suspension by mail sent the next business day after the due date for grades. These letters are mailed at the end of each semester, rather than at the end of each mini semester.
Registration--Registration information is sent to the address on file for each eligible student approximately one week prior to the beginning of each registration period.
Routing a Previous College's Transcripts--The Admissions Office will route official previous college transcripts for evaluation. Official transcripts are transcripts sent directly from one college to another. Electronic transcript formats are preferred but not required. Students are encouraged to request previous colleges to send official transcripts electronically whenever possible, to expedite transcript evaluation. Unofficial transcripts are used only for admission purposes and are not routed for evaluation. After enrollment, the Student Records Office will route the transcripts. Approved transfer credit will be noted on the student's Midlands Technical College transcript, and a summary report of approved and nonapproved credit will be mailed to the student.
Verification of Grades/GPA--Students needing to verify grades/GPA for auto insurance, company reimbursement of tuition and other purposes should contact the Student Records Office.